General Info

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If you have any questions, please refer to our Official Contractors page and contact the correct vendor. For general questions, you can contact our Director of Business Development at

Move-in, Show and Move-out Hours

Move-in and Set-up Hours:

Date Time Description
Tuesday, June 5, 2012 8:00 am – 6:00 pm Exhibitors Only

OVERTIME CHARGES are in effect from 4:30 pm – 8:00 am Monday through Friday and all day Saturday. Doubletime includes all day Sunday and Holidays.

Show Hours:

Date Time Description
Wednesday, June 6, 2012 10:00 am – 5:00 pm All Passes
Thursday, June 7, 2012 10:00 am – 3:30 pm All Passes

Badged exhibitors will have access to the Exhibit Hall at 8:00 am each morning.

Dismantling and Move-out Hours:

Date Time Description
Thursday, June 7, 2012 3:30 pm – 8:00 pm Exhibitors Only

In accordance with the display rules and regulations, no exhibits or display may be dismantled before the official close of the show on Thursday, June 7, 2012 at 3:30 pm.

FREEMAN will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor and should have all empties returned by 6:00pm.

In accordance with display rules and regulations and security measures, no one under the age of 18 will be admitted in the exhibit hall during move-in or move-out, however show days are allowed. There will be no exceptions during installation and tear-down.

All exhibitor materials must be removed from the exhibit facility by Thursday, June 07, 2012 at 8:00 PM.

To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by Thursday, June 07, 2012 at 6:00 PM.

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Show Information: A-Z Guide

Age Restrictions:
In accordance with display rules and regulations and security measures, no one under the age of 18 years will be admitted in the exhibit hall during move-in or move-out at any time. There will be no exceptions. Show days children are allowed.

Audio Visual:
KVL is the official audio/visual services. They will maintain a full staff on site. Refer to the Official Contractors section of this manual for order form.

Booth Furnishings:
Booth equipment, services and furnishings are available through the Official General Contractor; FREEMAN Order forms for these services should be completed and returned promptly to take advantage of the advance discount pricing. Please be sure to indicate your booth number on all forms. Refer to the General Contractor section.

Business Center:
FedEx/Kinkos Business Center will operate a full service business center on-site to provide copy and fax services, cell phone and pager rental, and small package shipping, etc. See Official Contractors page for info.

Center Plate has exclusive rights to all catering in the facility. Menus can be found in the Official Contractors section.

Cleaning crews will be provided for general exhibit hall clean up, including aisles, each day before the opening of the show and during show hours. If you need cleaning services in your booth—vacuuming, shampooing, trash removal—you can order these services by using the form in the section Facility & UtilitiesShow Management does not provide cleaning or vacuuming for booth carpet at any time.

Computer Rental:
National MicroRentals (NMR) is the official computer supplier. They will maintain a full staff on site for all of your computer needs. Please refer to the Official Contractors section for order information.

Copyrighted Music:
If any copyrighted music is to be played in your booth, you must obtain all necessary licenses from the copyright owner or licensing agency representing the copyright owner. The licensing requirements include the playing of live, as well as recorded music, (records, tapes, compact discs, etc.) and also include music, whether it is the essence of the presentation or is only used as background, on a videotape or other presentation.

The proper license must be posted in your booth and available for inspection at the request of Show Management or properly authorized agents of ASCAP or BMI. We advise you to contact these agencies as listed below to acquire the proper licenses:

ASCAP Licensing Dept.
1 Lincoln Plaza
New York, NY 10023
Tel: 212-621-6000
BMI (Broadcast Music, Inc.)
10 Music Square East
Nashville, TN 37203-4399
Tel: 800-925-8451;

Adherence to these federally mandated copyright licensing laws is of critical importance. Failure to do so is both a violation of federal copyright law, and a breach of your contract for exhibit space for the show.

Crate Removal, Storage & Return:
Empty crates will be removed to storage and returned to your booth at the end of the Show by our floor crew at no additional charge, provided you have used material handling services for the delivery of your booth. Do not store merchandise in crates or cartons marked for empty storage.

All electrical work will be done exclusively by Javits electricians. Refer to the Facility & Utilities section for all related pricing.

Exhibitor Registration:
Exhibitor staff personnel wishing to enter the exhibit floor must wear an Exhibitor Badge at all times. Refer to the Exhibitor Badges section for order information.

Exhibitor Service Center On-Site:
FREEMAN will maintain a Service Center during set-up, show days, and dismantling. All other official show contractors will also be set up in this area as well. Refer to the Quick Facts page in the General Contractor section for hours of operation.

All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check in at this desk when they are ready to install their exhibits.

The person in charge of your exhibit should carefully inspect and sign for all work order forms. If you disagree with a bill presented for your signature, question it immediately. If you cannot come to a satisfactory agreement with the contractor, contact Show Management. Do not put it off. Once the show has ended, it becomes very difficult to resolve issues.

Fire & Safety Regulations:
The New York City Fire Marshal, in conjunction with the Javits Center, has very specific fire regulations/restrictions and permit requirements regarding display material within the exhibit hall. These regulations are detailed in the Display Rules and Regulations portion of this section.

Floral / Plant Rental:
Spring Valley Floral is the official florist. A service representative will be available on-site. Please refer to the Official Contractorssection for info.

Hotel & Travel Discounts:
Call the BlogWorld Travel Desk at 1-800-395-4262 or visit our Web site for discounted rates on hotel, airline, and car rental. Please see the Hotel & Travel section of the manual for details on hotels and important deadlines.

International Shipping:
TWI is the official provider of international shipping, customs brokerage, freight forwarding, and related services for the show. All merchandise imported into the United States requires Custom House Clearance prior to release from any USA port or airport. It is the sole responsibility of the exhibitor to adhere to customs and international guidelines. The exhibitor must insure that all documents are valid and complete and procedures are followed correctly. Show management will not be held liable for freight held up due to customs issues, duty payments, or any other problems related to inbound and outbound international shipments. Please refer to the Shipping section for additional information.

Labor Regulations:
The City of New York has several major unions that have jurisdiction over trade shows. Please plan now to abide by labor regulations. FREEMAN is the official labor contractor. Labor arrangements may be made to set-up, service, and dismantle your exhibit. Information regarding labor jurisdiction can be found in the General Contractor section. If you have any further questions or would like a quote for labor services, you may contact Freeman directly at 201-299-7575.

Exhibitors using contractors other than FREEMAN for labor and/or supervision must return the EXHIBITOR ASSIGNED CONTRACTOR form to Show Management prior to May 1, 2012. No exceptions can be made after this date.

Lead Retrieval Systems:
Refer to the Official Contractors section for more information.

Liability & Insurance:
Exhibitors are advised to see that their regular company insurance includes coverage outside of company premises and that they have their own theft, public liability, and property damage insurance. Show Management and its contractors will not be responsible for injury or damage that may occur to an exhibitor or his/her employees or agents, nor to the safety of any exhibit or other property against theft, fire, accident, or any other destructive causes. Please review the space contract for details.

License Agreement:
Please be sure you have read the space application for your booth for all exhibition rules and regulations. It is the exhibitor’s responsibility to adhere to all rules pertaining to your license agreement.

Material Handling (Drayage) Services:
FREEMAN is the exclusive material handling provider on the exhibit floor. They will receive all shipments whether consigned in advance to their warehouse or sent directly to the Javits Center. Material handling includes return of your empty cartons and crates at the close of the Show. Please refer to the General Contractor section for more details.

Meetings in Your Booth:
If you plan to use your booth to conduct meetings before or after official show hours, you must email Patti Hosking at by May 9, 2012.

PLEASE NOTE: All attendees and booth personnel must have a badge to enter the exhibit hall.

  1. A letter requesting early access to the Show floor for non-exhibitor personnel. Please state the exhibiting company and booth number.
  2. List the non-exhibitor personnel and type of badge they will be wearing.
  3. State the time and date of the meeting (meetings cannot be scheduled prior to the show opening on Tuesday, June 5, 2012).
  4. State the name of the exhibitor who will meet the non-exhibitor personnel at the entrance to the show, and escort them directly to the booth.
  5. Access to the floor during non-show hours will be denied unless Show Management receives this written request in advance.

Show Management will provide perimeter security on the exhibit floor for a 24 hour basis during the entire period of the show (including installation and dismantle). Every reasonable effort will be made to prevent losses; however, the final responsibility lies with the exhibitor. If you have items in your booth that are vulnerable to theft, take advantage of the complimentary storage room to lock up your merchandise during non-show hours.

Sound Levels:
Sound level of presentation should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show management will exercise their right to provide and maintain a fair exhibiting environment to all customers.

Telephone Services / Internet Lines:
All telecommunication services including internet lines will be handled through Javits Center. Refer to their order form in the Facility & Utilities section.

Vendor Invoices:
Show Management will have personnel on hand throughout the course of the show to consult with exhibitors regarding any bills received from service companies. If there is any question as to the charges made, please consult with our show representatives before paying the bill. Do not wait until after the show to settle problems that can be easily resolved at the Convention Center.

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Display Rules & Regulations

The following rules and guidelines specify what an exhibitor can and cannot do with his booth space. These rules and guidelines are based on the physical characteristics of the Exhibit Hall, the intent to be equally fair to all exhibitors, and the safety of all concerned. Please review these rules and plan your display accordingly.

    Demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Exhibitors must contract sufficient space to be able to comply with this rule. All demonstration areas should be placed near the rear of the booth to avoid going into aisle space.When large crowds gather to watch a demonstration and interfere with the flow of traffic down the aisles or create excessive crowds at neighboring booths, it is an infringement on the rights of other Exhibitors. Aisles may not be obstructed at any time.
    Equipment, product, or machinery, when displayed to demonstrate or simulate industrial application, are exempt from the foregoing height limits, but are restricted only by ceiling height, as well as building and safety codes.
    All backwalls, sidewalls, or any other exposed areas of the display must be draped or finished surfaces. No graphics, logos, or print facing into another booth is allowed. Any company advertisement or promotion must face into the aisle.In-line and peninsula booths must have a finished back wall covering the back of the booth. See-through back walls or displays which do not cover the back wall completely will not be allowed.Any hanging sign or display over 8′ high must be finished on all sides.Please note that ALL FIRE HOSE CABINETS MUST BE KEPT VISIBLE AND CLEAR.After 6:00 pm on Tuesday, June 5 any part of a booth with unfinished side or backwalls will be draped by Show Management at the expense of the exhibitor.
    The backside of walls – the common border facing a neighboring booth – must be clear of copy, logos, or other graphics, so as not to be an eyesore to neighboring exhibitors.
All Booths must be carpeted or contain some sort of floor covering.INSPECTION DEADLINE:Any booth not occupied by 6:00 pm on Tuesday, June 5 will be presumed abandoned. If there is freight in the booth and Show Management believes the Exhibitor will be late, then FREEMAN will set up the display as best they can with the information available. If there is no freight in the booth and/or Show Management believes the Exhibitor will not participate in the show, the booth will be reassigned. Exhibitors arriving after this time will be given space available and may incur additional costs.All exhibits must be completely set by 6:00 pm on Tuesday, June 5. Although exhibitors may fine tune their booth after 6 pm on Tuesday, June 5 and before show opening on Wednesday, June 6 until 10:00 am. Absolutely no shipment, equipment, or material may be brought onto the show floor during show hours.EMPTY CRATES

Please label empty crates as soon as possible to facilitate the clearing of the exhibit hall. Do not wait for all your crates to be empty before having them removed from the show floor. Empty crates are NOT allowed to be made into barriers that prevent movement of set-up materials to booths. Aisle space in front of booths must be kept clear at all times. Any crates (Empty or Full) preventing free access to the aisles will be removed form the show floor immediately.

Move Out: 
Crates will be delivered back to the exhibitors after the hall has been cleared and the aisle carpet has been removed. Exhibitors should expect 1 to 2.5 hour process for all crates to be returned.

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Exhibitor Deadlines

PLEASE NOTE: Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Services Discount Deadline Link to Add’l Info
Lead Retrieval April 23, 2012 Official Contractors
Hotel & Travel May 14, 2012 Hotel & Travel
Exhibitor Badges May 15, 2012 Exhibitor Badges
Request to Use an Exhibitor Designated Contractor May 15, 2012 Exhibitor Appointed Contractor
Sales Meeting Request May 18, 2012 General Information
Electric May 21, 2012 Facility & Utilities
Telephone/Internet May 21, 2012 Facility & Utilities
New Generation Furnishings May 22, 2012 General Contractor
Modular Rental Exhibits May 22, 2012 General Contractor
MIS Accessories May 22, 2012 General Contractor
In-Booth Forklift May 22, 2012 General Contractor
Display Labor May 22, 2012 General Contractor
Hanging Sign May 22, 2012 General Contractor
Custom Signs May 22, 2012 General Contractor
Panels May 22, 2012 General Contractor
Booth Carpet May 22, 2012 General Contractor
Furniture Package May 22, 2012 General Contractor
Classic Furnishings May 22, 2012 General Contractor
Shipments to Warehouse May 1, 2012
(Last day before 
additional charges 
May 29, 2012)
General Contractor
Shipments Direct to Show Starting June 5, 2012
General Contractor

The following have no deadlines, but the sooner you order the better…

Services Discount Deadline Links to Add’l Info
Ground or Air Freight N/A Shipping Information
Floral N/A Official Contractor
Hostess / Demonstrator N/A Official Contractor
Audio / Visual Rental N/A Official Contractor
Computer Rental N/A Official Contractor

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BlogWorld Contacts:

Contact the Following at BlogWorld & New Media Expo

Rick Calvert
twitter: @blogworld
858.309.4747 ext. 102
858.430.3491 fax
Dave Cynkin
858.309.4747 ext. 106
858.430.3491 fax
Booth Space &
Patti Hosking
Director of Business Development
858.309.4747 ext. 109
858.430.3491 fax
Community Deb Ng
Director of Community
858.309.4747 ext. 103
858.430.3491 fax
Conference Shane Ketterman
Conference Director
twitter: @shaneketterman
Registration & Conference Chris Castro
Registration Manager & Speaker Coordinator
twitter: @chris_blogworld
Website & Blog
Matt Browne
Communications & Technology Director
twitter: @mattsurfs
Public Relations Katherine Randall at Katalyst PR
twitter: @katherineSD
BlogWorld & New Media Expo
29991 Canyon Hills Road #1709-531
Lake Elsinore, CA 95232

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